This website was supported by the National Center for Advancing Translational Sciences, National Institutes of health, Award Number UL1TR002544. 1. Note: If you need to find the variable name of your instrument, consult the codebook. If your instrument has a File Upload field or a Descriptive Field with an attachment, this action tag will automatically count the number of downloads from either of these two fields. Fields Overview Fields Overview Field Types Begin New Section Calculated Check Box . The instance of a repeating instrument always comes after the variable name. This REDCap External Module provides action tags for controlling PDF output. Our sample registry is a recruitment registry, used for identifying and contacting potential participants for active studies in our department. Using REDCap for Registries In this section, we will use a sample registry with fictitious data to highlight some of the benefits of using REDCap for your registry. The Record ID field is normally not an identifier, but users can create their own Record IDs and could potentially use something identifiable, like an MRN or date of birth, but that is not normally advisable. [aggregate-mean: fields: parameters]: The mean/average of a field across all records in a project. Every action within a REDCap project is logged, including data changes, alerts and survey invites sent out, and even page views. While you can change the "Field Label" during data collection to fix spelling or grammar, changing the "Variable Name" will delete all data previously stored under that variable name. In REDCap Field Notation, variable names always point to data fields in the project. Repeating fields work best if you know exactly how many iterations of a field you will have and that it will not change. The default field name is Study_ID. | accessibility. Click "create snapshot of instruments" to back up your instruments before making any major changes. Additionally, ad hoc reporting allows REDCap users to create a host of reports based off any elements in the registry. If [variable] is empty the option will display as ____, so try to make sure that [variable] is filled out before a subject sees this. REDCap uses data collection instruments called forms as containers to structure data; each item on a form is a field. In this section, we will use a sample registry with fictitious data to highlight some of the benefits of using REDCap for your registry. Do you need participants to have the option to submit the same type of information multiple times as different instances under the same record (e.g. Note: IRB approval is needed to perform e-consenting through REDCap. This allows for quick identification of target subjects, outliers, or potential erroneous data. Using this PDF guide (link to guide), you can set up an e-Consent for your REDCap project to remotely obtain a subjects consent. In development mode, the Other Functionality tab has a button to erase all data. We recommend as a best practice that you use @NOW. For more details about these features and how to use them (including a recap of how External Modules work), Interested in using features that go beyond REDCaps base functionality? One of the more common functions REDCap offers is the generation of surveys. In the field box you will see an optional field that allows you to embed a YouTube video within the survey. But once you have started collecting data, to change the yes/no or true/false question to a multiple choice would result in corrupted data. However, another type of entity exists called 'Smart Variables' that allow you to reference information other than data fields. Demographics is normally the first form, but this is not required. It comes with preprogrammed different rules that you can use to check your data. However, if your survey contains branching logic, REDCap turns the question numbering feature off to prevent random skipping of numbers. This prevents any accidental code overwriting even if the researcher changes the question. Do you have multiple different survey questions with the same answer choices? If you need to use checkboxes for lists larger than 10 options, you can use the Two-column Checks external module to show, Have you ever wished that you could customize REDCap to send, Have you ever wanted to customize where the. (It would also be totally separate to the original project, ensuring you still had the original data and could quickly reference it in the future.). This is especially true if you are promising a reward (like a gift card) for completing the survey. 3. You can rename the record_idfield now if you wish, but once you start entering data, changing the variable name of the record_id fieldwill delete all of the data in your project. Use conditional logic in your database by using an if/then statement in calculated fields. This external module allows you to add tooltips to your Data Entry Forms and Surveys! @HIDDEN -- Hides the question/field on the survey page, the data entry form, and in the REDCap mobile app. The Record ID belongs to the participant, so all forms for a participant will have the same Record ID. Forms Managing Records Functions Want a question to only appear the first time someone takes a repeating survey? For example, SPSS may not be able to process variable names which include negative values. The variable name for REDCap's optional Participant Identifier is [redcap_survey_identifier], and it does not capture imported data when using the data import tool, nor can the data inputted be pulled into a form/survey field. Each of these records is distinct, with its own forms that store data. In addition to forms, there are several functions of REDCap to help you get your research registry off to a great start. What question types are available in REDCap? After enabling surveys, go to the Online Designer. In this example, we piped [first_name] [last_name] into the survey instructions. The [survey-duration:instrument:units] smart variable allows you to see the amount of time that passed between the start of the survey being taken and when it was completed. Statistical software might have trouble opening your export file for any number of reasons. This application may be used for storing and retrieving project files and documents, such as a blank copy of your consent forms or data entry guides. Field names may contain lowercase letters, numbers, and . We recommend that you run all these rules - except A (which just finds missing values). Click on the form(s) that need changes made and make the changes just as you would while in Development mode. This feature must be enabled in order to use surveys. 2019-2023. To ensure information security, set up a Data Access Group (DAG). Don't change the numeric codes associated with answer choices (see below for more info), 4. In the User Rights tabyou can create roles with custom permissions, including permissions that are form-specific. First, look on the Project Setup tab. You can choose to add this field and click on how to use this for more information. Suggestions made there are ranked for feasibility and utility by the REDCap consortium software development team. Please keep in mind: Wondering how to split up your project into instruments (i.e., forms or surveys)? External Module Spotlight Form Field Tooltip: Do you want to keep your survey clean and user friendly but want to include additional information or instructions for your participants without overwhelming them? You can apply multiple action tags to the same variable. Record ID Again, REDCap automatically assigns the unique identifier to the form. It is a customizable, searchable list dashboard. [record-dag-id] The group ID number of the Data Access Group to which the current record belongs (blank if not in a DAG). This external module adds the following new action tags: Example: A REDCap project has a DAG of department names at Tufts University. You might see errors if you have the data file open in another format while trying to open in the statistical software. REDCaps E-Consent functionality, available under Survey Settings,allows you to mark a survey as being a consent form. REDCap (Research Electronic Data Capture) is a secure, HIPAA-compliant web-based application designed for data collection for research studies. You can use piping to allow subject-specific options in a multiple choice or dropdown field. Close all open files and applications. when utilizing DAGs in a project. Concerned about bots filling out your public surveys? In REDCap, all fields on data collection instruments will have a corresponding 'field name' or 'variable . It is also possible that the variable names themselves are incompatible with your statistical package. The Tufts CTSI team is committed to fostering innovative research through all programs and service areas. When you perform a data quality check, you can exclude discrepancies to prevent them from displaying again. Action Tag Spotlight @CHARLIMIT: If you need to restrict the number of character a user can enter into a Text Box or Notes Field the @CHARLIMIT Action Tag can help accomplish this task. Set up branching logic to only show one of the fields at a time. Specific applications include a body map (the over 70 body regions), a smile scale from 1-7 with facial expressions, and 3 representations of teeth and teeth surfaces. And some applications drain your computer's memory, bogging down the processing needed to open the file. 1. An example of this is changing a true or false question to multiple choice. You may upload files here to save for retrieval later or download previously uploaded files. ", and uses coded values on items such as multiple-choice questions. All integration should be completed in collaboration with the REDCap team. The best way to become familiar with the question types is to experiment with them -- we recommend you create a practice project and import the Data Dictionary below. Note: the record number will remain the same. export_survey_fields. If a survey is set up as repeatable, the participant will see a link to make a new instance of it on their survey queue. Once you complete step two, you will be prompted to define some additional features of your survey instrument. Each action tag has a corresponding action that is performed for the field when displayed on data entry forms and survey pages. Auto Increment This will auto increment for each new record. This guide describes how to update the Project Owner, PI information and IRB Number in REDCap. If you drag and drop a new instrument into the first position in the list, it can move this all-important record_id field and delete all your data. Labels give the full question such as "What is your program?" First, make multiple question fields with the same label but different responses. You can do this using the branching logic with smart variables such as [event-name]<>[event_1]. Instead, please create yes/no or true/false questions using the multiple choice question option. A sample project, modified from the Shared REDCap instrument library, to help familiarize new users with the question types available in REDCap. The Orca Search REDCap External Module is an alternative to the built-in Add/Edit Records. However, below are some tips that may be useful to you. To modify a project once youve started collecting data, follow these rules to protect your data: 1. Action Tags provide a way to customize the data entry experience for surveys and forms. You can request to activate a Double Data Entry featurebefore you begin your data collection. If more than one choice needs to be hidden, then provide all the coded values separated by commas. Using this feature you can supplement your survey with video to enhance the experience for your participants. Diabetes Management Survey, expanded. This will trigger REDCap to perform the calculation and populate the field. If in this example the fictional Record #34 was part of the chemistry_dept DAG the [record-dag-name] smart variable would return chemistry_dept for the value! Troubled by the lack of customization options for images in your survey or simply want to add some pictures to your survey? Record Labelling To turn off auto increment you need to click Disable in the Enable optional modules and customisations on the Project Setup page. See tutorial 7: Surveys for more information. Download a smaller export. Please sign up for the drop-in session [link] to get this or other external modules activated. Although DAGs can be created at any time, it is best to set it up before the project goes live. Are you conducting a project that will need a different public survey for different types of participants. If the changes will not affect existing data in any way, the changes will be automatically applied once you submit them. This allows you to send specific surveys to different email address instead of designating only one email field for the whole project. REDCap includes tools to communicate securely and safely with participants, members of the research team, and other collaborators. When creating your matrix field options, set one or more of the options to a field that you want to embed. Did you know you can turn a field label into a link? The Registry Toolkit website is supported by the National Center for Advancing Translational Sciences (NCATS), National Institutes of Health, through Grant Award Number UL1TR002489. Date Calculated Fields must be activated by an administrator, but once active allows date fields to be instantly piped from one to another, regardless of date format, and allows investigators to add or subtract days in the process. The Data Collection Instrument column displays the name of the form, while the Status column displays icons, with a green circle indicating a completed form, a red circle an incomplete form, and a stacked circles icon for repeating forms. So click that 'Enable' button. Using this Action Tag will not only restrict the character limit to your desired amount but it will also display the number of characters remaining to the user as well. Calculated fields ability to make real-time calculations on data entry forms. That development team considers the input of ~538,000 users across all ~2,400 consortium partner sites worldwide. These include Economics (economics_dept), Chemistry (chemistry_dept) and Biology (biology_dept). This helps supports consistent data entry. This is why we strongly recommend you put your project into Production before collecting data in Production mode, any project changes that could result in data loss require administrative approval. The custom dashboard allows you to choose header orientation, column grouping, instrument and event selection, and sort records based on values. The action tag @READONLY will make the field read-only,soits value cannot be changed. Ensuring the PIs name and contact information are on the project will serve as proof of project anddata ownership in case of staff turnover. Make a back-up before you start -- download a copy of the current Data Dictionary and a copy of your current data, just in case anything goes wrong. Note: Events and repeating instruments are NOT currently supported. The technical storage or access is strictly necessary for the legitimate purpose of enabling the use of a specific service explicitly requested by the subscriber or user, or for the sole purpose of carrying out the transmission of a communication over an electronic communications network. You can add your study logo to the top of a project in addition to the participant surveys. Users can also be given No assignment in addition to being assigned to a DAG (or DAGs) so they can switch back-and-forth between their assigned DAG(s), allowing them to easily create/update/view records within that DAG, or create/view/update all records across the entire project when they switch to No assignment., This REDCap module adds the new actions tags @PREVENT-FUTUREDATE and @PREVENT-PASTDATE that can be applied to date fields i.e., a text field with date or date/time validation applied to disallow entry of dates in the future or past, respectively. External Module Spotlight Event Navigation Tweaks: This external module provides additional features that enhance the flow of navigating through events and arms on data entry forms. Next we build a new variable, if we are piping in responses this variable will need to be in a new . Tufts Clinical and Translational Science Institute, Integrating Underrepresented Populations in Research, Clinical and Translational Science Graduate Program, Junior Faculty Research Career Development Forum, Blue Star Investigator Certificate Program, Patient-Centered Outcomes Research Institute (PCORI), Biomedical and Health Data Sciences Collaborative (BHDSC), CLINICAL RESEARCH STAFF QUARTERLY TRAINING: Peer-to-Peer Onboarding: Techniques for Training Your New Coworker (or Yourself! In this case, we want to see how long it took for the Demographics survey to complete in seconds. Users can disable or enable the system automatically generating Record IDs in the Project Setup screen under 'Enable optional modules and customizations'. The first step is to create the data collection instrument (i.e., the form), as seen in Figure 10. Ultimate liability for any changes made to the project after it has been moved to production rests with the researcher and their team. It checks for duplicate records (as defined by a certain number of matching fields) across one or more projects. That identifier is know as either a Record ID. The Action Tag @MAXCHECKED gives you the flexibility of setting a hard limit on the number of answers someone can check off for this question. Do note that M and m are case sensitive for months and minutes respectively. @HIDECHOICE -- Hides one or more choices of a multiple choice field. Remember REDCap automatically assigns a unique record identifier when you create a new record. Always keep a copy of your most recent data dictionary, and save the project and the data before making significant changes! We typically suggest removing all unvalidated text/notes fields from exports used in statistical packages because those data types are usually not useful for analysis and can clog the statistical package processing (including throwing off the column dividers). Don't drag and drop a new instrument into the first position, because this can move the record_id field and delete all your data (see below for more info). So the later instruments can only ever be distributed via Participant List. Action Tag Spotlight @FIELD-NOTES-DISPLAY: This action tag allows for additional customization of the Field Note box within the field editor of a REDCap project. The IRB has approved REDCap as a platform to perform informed consents remotely and electronically using REDCaps survey features. You can then compare [x][current-instance] and [x][previous-instance] to see if there has been a change. In this way, you could invite a participant to take a survey by sending them an SMS message instead of an email invitation. You can save a snapshot of your current data dictionary by simply clicking the. Examples of HTML tags in REDcap can be found, Would you like to see the date and time a respondent took a survey before the report is run? 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